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Information clause for our suppliers


Information obligation


Below you will find all necessary information regarding the processing of your personal data in connection with our business activities and the processing of data of our service or goods suppliers.


Who is an administrator of my personal data ?


The administrator of your personal data is Elavia B. Bąk and M. Fiuk s. k., Kadetów Street 4B/14, 64-920 Pila, VAT number: PL7642708201


Who can I contact regarding the processing of my personal data?


We have not appointed a Data Protection Officer, but for any issues with the processing of your personal data you can contact us by email: .


What is the range of the personal information we process about you?


In order to establish and effectively continue our cooperation in the purchase of goods or services, we need to process your contact and identification data, as well as data for financial settlements, in particular: name and surname, company name, correspondence data, telephone number or e-mail address, Tax Identification Number, data for issuing accounting documents and processing of payments (in particular bank account number).




Purpose of processing

Legal basis


(check end of form for full legal names)


Establishing your identity before we start cooperate.


Art. 6 ust. 1 lit. c RODO

Contact during the execution of the service/purchase of goods as well as after the realization for comments, objections or claims.

Art. 6 ust. 1 lit. b and f RODO,  as. the legally justified interest of the administrator, which is the realization of cooperation conditions

If you agree - we will process your data for marketing purposes, including direct marketing.


We will make every effort to ensure that marketing and commercial communications are not intrusive and do not affect your right to privacy; at the same time, you may, at any time, inform us that you do not wish to receive such content from us - in which case we will block the sending of such content, in accordance with your request.

Art. 6 ust. 1 lit. a RODO - processing on the basis of permission

As a data controller who is a business, we have the right to assert claims arising from our business activities and thus process your data for this purpose.

Art. 6 ust. 1 lit. b and f RODO, as. the legally justified interest of the administrator, which is to assert our claims and defend our rights.

As a company, we also have accounting and tax obligations, such as issuing invoices for our services, which may require us to process your personal data.

 Art. 6 ust. 1 lit. c  RODO w zw. z  art. 74 ust. 2,the Accounting Act of September 29, 1994.


Is my data processed in any other way?


We do not profile your data.


Who is my personal information shared with?


We care about the privacy of your data. Due to the necessity of providing us with proper organization e.g. in the scope of IT infrastructure or current issues concerning our activity as a business entity, as well as realization of your rights, your personal data as our contractor may be transferred to entities cooperating with us, in particular to IT companies providing us with IT solutions and hosting, legal advisors or subcontractors.


Is my data transferred outside the European Union?


Due to the fact that we use other providers, e.g. ICT solution providers, personal data may be transferred outside the European Union. Please be assured that in such case, the transfer will only take place on a statutory basis, i.e. after the conclusion of an appropriate entrustment agreement [including to Privacy Shield certified entities] or on the basis of an appropriate agreement between us and the entity containing standard data protection clauses adopted by the European Commission.


For how long is my personal information processed?


Your data will be processed by us accordingly until the service is rendered or the cooperation ends. Provided that if the data were processed by us for the purpose of asserting claims (e.g. in debt collection proceedings) we shall process data for this purpose for the period of limitation of claims resulting from the provisions of the Civil Code. Any data processed for accounting and tax purposes shall be processed by us for five years counted from the end of the calendar year in which the tax obligation arose. In marketing activities, data are processed until you withdraw your consent or raise an objection.


After the above-mentioned periods, your data is deleted or made anonymous.


Is it my responsibility to provide data?


The use of our services is entirely voluntary, however, we use the personal data provided to contact you in order to carry out the order or service. In this case, failure to provide the data may result in refusal to establish cooperation. Also, for accounting or tax reasons, we are legally obliged to process your data, failure to provide them may result in e.g. inability to issue an invoice.


If you give us your phone number or e-mail address, it is done on a voluntary basis - their lack will not result in the refusal of cooperation.  Giving consent for marketing activities is always voluntary.


What rights do I have?


As the controller of your data, we provide you with the right of access to your data, you can also correct your data, request their deletion or restriction of their processing or withdraw your consent to their processing. You can also use the right to object to the processing of your data and the right to transfer your data to another data controller. If you wish to exercise any of these rights - please contact us via the email address provided above.


We would also like to inform you that you have the right to lodge a complaint with the data protection supervisory authority.


Definitions and shortcuts


RODO - Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC;

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